T4-DEL-001
Documents you can put in front of an auditor
Every deliverable is a controlled record: identified revision, traceability to the order, the standard it is measured against, and the person who authorized release.
01Set
The standard deliverable set
| Deliverable | Issued | Contains |
|---|---|---|
| Notice of inspection | Before attendance | Supplier, scope, points to be attended, standards and notice period |
| Field alert | Same day | Finding, clause, photographic evidence, impact and recommended action |
| Inspection report | Per attendance | Activities witnessed, results against acceptance criteria, evidence, disposition |
| Nonconformance report | On finding | Requirement, deviation, containment and corrective action tracking to closure |
| Release recommendation | At completion | Release-readiness position with the open items that qualify it |
| Manufacturing record book | Before shipment | Indexed certificates, charts, test records and traceability, reviewed for completeness |
02Control
Document control
No deliverable is released until required verifications are complete, with the authorizing person and applicable revision identified on the record. Client information is not disclosed without authorization, except where required by law, contract or competent authority.
D0Flow
From ITP to documentation
The inspection and test plan sets the points; field activity produces the evidence; the record set closes them out.
D1Records
What the record set looks like
Reconstructed, anonymized previews of the documents an assignment produces. View only — no client, supplier or project data appears in them.
T4-CHK-SAMPLE
Inspector checklist
01 · Pre-inspection review
- Applicable ITP revision and inspection point confirmed
- Drawing, specification and procedure revisions identified
02 · Traceability
- Component identification legible and matched to records
- Heat / lot identification traceable to material certificate
03 · Equipment verification
- Calibration status of supplier test equipment reviewed
- Personnel qualification records reviewed where applicable
04 · Test requirements
- Test performed to the referenced procedure
- Recorded parameters within the specified range
05 · Acceptance criteria
- Results compared against the applicable acceptance criteria
06 · Evidence
- Photographic evidence captured and referenced
07 · Closeout
- Open items recorded and communicated
T4-IR-001
Inspection report
- Report number
- T4-IR-001 (sample)
- Date
- Sample date
- Inspection location
- Qualified Manufacturing Facility — Northern Mexico
- Component
- Critical Forged Component · SN-XXXX
Scope of work
Witnessing of supplier-performed ultrasonic examination and mechanical testing at ITP steps 070 and 080, with review of the associated records.
Results
- Ultrasonic examination witnessed — results within the referenced acceptance criteria.
- Mechanical test results reviewed against the specified requirements.
- Material identification verified against the reviewed certificate.
Observations
One certificate revision remained outstanding at the time of the visit and was recorded as an open item. Subject to purchaser / engineering disposition.
Report prepared without prejudice.
T4-FA-SAMPLE
Field alert
- Component
- Critical Forged Component · SN-XXXX
- Inspection point
- ITP step 080 — mechanical testing (W)
- Observation
- Recorded test parameter differs from the referenced procedure value.
- Potential impact
- May affect acceptance of the affected lot and the release sequence.
- Evidence
- Photographs PH-01 to PH-04, record extract
- Action required
- Technical review by the purchaser. Subject to purchaser / engineering disposition.
T4-DRM-SAMPLE
Documentation review matrix
| Document | Requirement | Evidence reviewed | Status | Comment |
|---|---|---|---|---|
| Material certificate | Specified material requirements | Certificate reviewed against component identification | Compliant | Subject to purchaser / engineering disposition |
| Heat treatment record | Referenced procedure parameters | Chart reviewed | Pending | Subject to purchaser / engineering disposition |
| NDT report | Applicable examination method | Report reviewed; technique sheet requested | Clarification required | Subject to purchaser / engineering disposition |
| Calibration certificate | Test equipment calibration status | Not presented at the time of the visit | Not available | Subject to purchaser / engineering disposition |
T4-FDP-SAMPLE
Final inspection package
- Inspection reports01
- Supporting records02
- Traceability03
- Certificates04
- Open-item status05
- Final documentation index06